The Branch Treasurer shall provide the Branch Secretary with a record of all

financial transactions and ensure that they are accurately recorded in the Branch records and that all monies are dealt with in accordance with the rules and the instructions of the UniteExecutive Council.

The Branch will normally meet on the 3rd Monday of every 2nd month at 7.30 p.m.

in accordance with Rule 17.5. Reconvened meetings, variation of dates, or special meetings of the Branch may be arranged, if required, subject to the agreement

of the Branch Officers.

                                                                                                                               June, 2014

 

Branch SC/0228M

Higher Education Branch for Tayside and Fife

BRANCH CONSTITUTION

Branch Email address:  unitetheunion@talktalk.net

 

Branch Website:  http://unitetheunion1.co.uk

Section:

1       TITLE

2       SCOPE

3       REPRESENTATION

4       PURPOSE AND FUNCTIONS

5       CONDUCT OF BUSINESS

1.     TITLE

The Branch shall be called “Higher Education Branch for Tayside and Fife”, hereinafter referred to as the “branch”.

2.     SCOPE

             The Branch shall cover all Unite members within the Universities of Abertay;

        Dundee and St.Andrews.

3.     REPRESENTATION

3.1   The Branch shall be formed from the Unite membership

within the Universities of Abertay, Dundee and St. Andrews. Any retired member, formerly employed in these institutions, who opts to remain within the branch

may do so.

3.2   Each institution shall, in addition, have its own University Committee,

operating under the umbrella of the Branch, to deal with problems specific to

that workplace. University Committee rules are contained in this document as “Appendix 1” 

4.     PURPOSE AND FUNCTIONS

4.1   The purpose of the Branch will be to operate in the interests of its members

and to communicate and distribute all Unite correspondence to the Branch membership.

4.2   The Branch shall be constituted with the purpose of providing a regular

means of debating issues directly affecting members employed within the

Universities (as at 2.1) as well as issues relating to the wider political and social landscape.

4.3   The Branch shall discuss matters with a view to reaching a consensus,

following discussion with the respective membership.

        4.4   The Branch shall be a vehicle for ensuring consultation 

        between members within the three universities and their employer(s).

5.     BRANCH OFFICERS

Branch Officers shall be elected every 3 years, by no later than the 30th June

in each third year, and elected candidates will take office on the 1st July of that

year to serve for a period of 3 years. Election of Branch Officers shall be carried

out, at a properly convened AGM, by ballot or show of hands as decided by those present and voting.

Casual vacancies may be filled at an ordinary Branch meeting subject to notice

given on the agenda calling the meeting.

Those standing for election as Branch Officers are required to be in compliance

with the definition of such as set out in Rule 6 of the Unite rule book. Retired

members are not eligible to stand.

5.1   Branch Chairperson/Vice Chairperson

The Branch shall elect a Chairperson and Vice Chairperson

The Chairperson shall preside over all meetings of the Branch and shall ensure

that business is conducted in accordance with the rules and Branch standing

orders.

If the Chairperson is absent from a Branch meeting, the Vice Chairperson will

preside, failing this those present will elect a substitute to Chair the meeting.

The Chairperson (or acting Chairperson) shall be entitled to vote on all matters

to be decided by the Branch but shall not have a second or casting vote, in the

event of a tied vote the status quo shall prevail.

The Chairperson shall comply with Rule 17.11. ensuring that business is

conducted in accordance with both Unite rules and Branch standing orders

5.2   Branch Secretary

The Branch shall elect a Secretary.

The Branch secretary shall be responsible for the general administration of

the Branch including maintaining the Branch membership, financial and other

records in compliance with the requirements of the Unite Executive Council,

taking and preserving Branch minutes and conducting correspondenceon

behalf of the BranchOn taking office the Branch Secretary shall provide

an address at which they may be contacted. This information will be posted

on the Branch website.

The Branch Secretary shall give detailed reports of income and expenditure to

each meeting of the Branch, and shall submit a quarterly return of Income and Expenditure to the Regional Administration. Note: failure to submit such returns

may lead to withholding of remittances of Branch Income to the Branch.

The Branch Secretary shall comply with Rule 17.11

5.3   Branch Treasurer

The Branch shall elect a Branch Treasurer.

The Branch Treasurer shall be responsible for dealing with financial transactions concerning the Branch, ensuring that all payments are made in accordance with

the rules of the Union, receiving contributions from members who pay directly to

the Branch and banking all monies received.

The Branch Treasurer shall comply with Rule 17.12.

6.     CONDUCT OF BUSINESS 

6.1   Meetings

Notice of the date, time and venue for all Branch Meeting shall be communicated

to members at least a fortnight prior to the meeting and full details posted on the branch website.

6.2   Facilities

Meetings of the Branch will be held in Unite Office, 110 Blackness Road, 

Dundee, unless otherwise advised. Members will be advised of any change

of meeting place via the Branch website, notice or email.

6.3   Quorum

The Quorum for Branch Meetings shall be 5 members.

6.4   Conduct

All debates within Branch Meetings shall take place in an atmosphere of dignity

and respect. Any member found to have breached this rule, shall be requested

to leave the meeting until such time as they are prepared to act in an appropriate manner.

6.5   Annual General Meeting

The Branch shall call an Annual General Meeting (AGM) in accordance with the

union rules (17.5) and it will form part of the normal Branch meeting to be held

in June each year.

6.6   Duties of Branch Chairperson

The Chairperson/Vice Chairperson/Acting Chairperson shall preside over all

meetings. All questions/clarifications etc shall be raised through the Chair.

The Chair shall ensure that the meeting follows the agenda set by the Branch Secretary.

The Chair shall ensure that the meeting is conducted in an atmosphere of

dignity and respect.

6.7   Duties of Branch Secretary

6.7a   Agenda Construction

Branch members shall inform the Branch Secretary of any items they wish

included on the agenda.

The Branch Secretary shall ensure that the agenda is communicated to members

in good time.

Agendas for the Branch Meetings shall comprise the following:

·       Branch Finance

·       Reports

·       Organising & Recruitment

·       Motions

·       Areas of discussion

·       AOCB

6.7b   Minutes and Reports

The Branch Secretary will record Minutes of all Meetings. Minutes will be

considered and agreed by the Branch at the following meeting, subject to any amendments.To assist the Branch Secretary in the performance of his/her role Committee Members shall provide written reports whenever possible.

6.8   Branch Fund Additional Levy (if deemed appropriate)

Any agreed levy shall be subject to approval by the Unite Regional Committee, following the passing of a Branch Resolution, indicating the purpose and amount

of the proposed levy, taken at a Branch AGM meeting. The proposal being an

agenda item clearly indicated on the agenda for that meeting.

The Branch Fund (Additional Levy)(if introduced)must establish rules covering its disbursement should the branch subsequently vote for its discontinuation.

Such Rules will be the subject of discussion by the Branch, and will take into

account the level of income and any reserves held in the Branch Fund account.

6.9   Branch Audit of Accounts

The Branch will elect three auditors who shall NOT be holders of a Branch

Office. Any two of the three shall be responsible for conducting the quarterly

audits including the annual return of the Branches Assets and Liabilities.

The Statement of Accounts for the previous full year shall be communicated at the Branch AGM.

6.10   Fund Raising Activities

Any monies raised by the Branch other than by membership contributions

shall be included in the Branch Funds and be subject to the rules relating to

Branch Funds.

6.11   Allowable Expenditure

No payments may be made from the Branch Fund which would conflict with the responsibilities of the Union under the relevant legislation regulating the activities

of Trade Unions.Payments of a political nature must be made by application to

the Regional Committee and may only be paid from the Political Fund of the

Union.

Branch Funds may not be used for any purposes contrary to the Rules of Unite,

or for any purpose which may bring Unite into disrepute.

Payments that may be considered are as follows:

night) where such payments are not recoverable from the Regional

Committee.

·       Delegates expenses up to a maximum (to be specified -currently £50 per

through hardship or retirement.

·       Payment of Union contributions for members unable to pay

– up to a max £100

·       Grants to contributors to the Branch Fund who are experiencing difficulties

or the Regional Committee

·       Donations arising from appeals authorised by the General Executive Council

·       Floral tributes in respect of hospitalisation or bereavement

·       Payments of honoraria to Branch Secretary and Treasurer

·       Provision for organising & recruitment of new members

e.g. computer peripherals/software, stationery, etc. – Current maximum £250 Subject to annual review at a Branch AGM

·       Provision for items required to assist the operation of the branch

and costs obtained)

·       Computer equipment (subject to Branch approval after equipment sourced

·       Payments of rent for premises for the purpose of holding branch meetings.

·       Payment of postage

·       Affiliations to bodies such as Labour Research, Trades Councils, or for publications such as Croners etc

Items listed above are not exhaustive, but wherever possible, additional items considered for inclusion should be referred to a full Branch Meeting indicating

the maximum payments to be made on any one occasion.

Should the branch close or merge, any funds or assets that are held on behalf

of the branch will be returned to the Union and disbursed as per policy and in

the case of Branch Fund (Additional levy) this will be disbursed under rule

7.   Amendments to the Branch Constitution

The Branch Constitution may not be varied or modified except through agreement

at a properly convened Annual General Meeting of the branch.

Any member desiring a variation or modification shall give notice of the reasons

for the proposed variation or modification to the Branch Secretary, who will add

the proposal to the agenda for the next AGM. This should be submitted 21 days

prior to the June AGM, the date for which can be found on the Branch website,

or by contacting your local committee Chair/Secretary.

All such proposals will require to be formally proposed and seconded prior to

being put to the vote. Any proposal which fails to be seconded shall by default

fall, as will any proposal which fails to secure the support of 50% + 1 of those participating and eligible to vote.

 

  Appendix 1

 University Committee membership

 Members in each of the three universities shall independently elect the

 following:

a Chairperson;

b Secretary and

c committee members (max 6)

to ensure representation of members’ interests within their workplace and all dealings with the management of their university.

Those standing for election are required to be “accountable representatives”

of the workforce and in compliance with such a definition as set out in Rule

6 of the union rule book. In addition the following may also be elected:

Equality Representatives

Safety Representatives

Learning Representatives

University Court Representative(s)

University elections shall take place at least once every three years.

Elections shall be by ballot or a show of hands.

The elected committee shall form a University Committee, to be called “the <Abertay> <Dundee> <St. Andrews>1 University Committee of Unite”.

 1as appropriate                                                                                  

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